* What information the OEA may collect about you;
* How the OEA will use information we collect about you;
* When the OEA may use your details to contact you;
* Whether the OEA will disclose your details to anyone else.
The website contains hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy policies, including cookies, and we urge you to review them. They will govern the use of personal information you submit or are collected by cookies whilst visiting these websites. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.
What information will the OEA collect about me?
The information we collect via the website may include:
1.1 Personal details you give us through completion of forms on the website, including name, address, telephone number, email address etc.
1.2 Debit or credit card information which we need to pass to a bank or card processing agency for verification.
1.3 Your IP address, your preferences and use of email updates.
What is a cookie?
A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer or mobile phone (referred to here as a "device") browser from a website's computer and is stored on your device's hard drive. Each website can send its own cookie to your browser if your browser's preferences allow it, but (to protect your privacy) your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other sites. Many sites do this whenever a user visits their website in order to track online traffic flows.
Cookies record information about your online preferences and allow us to tailor the websites to your interests. Users have the opportunity to set their devices to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. The last of these means that certain personalised services cannot then be provided to that user and accordingly you may not be able to take full advantage of all of the www.theoea.org features. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences.
Information supplied by cookies can help us to analyse the profile of our visitors and help us to provide you with a better user experience.
How will the OEA use the information they collect about me?
The OEA will use your personal information for a number of purposes including the following:
* For "service administration purposes", which means that the OEA may contact you for reasons related to the service you have signed up for (e.g. to provide you with password reminders or to notify you that a particular service has been suspended for maintenance).
* To contact you about a submission you have made to the websites, including any content you provide.
* IP addresses are used to identify the location of users, the number of visits from different countries and also to block disruptive use.
* To analyse and improve the services offered on www.theoea.org e.g. to provide you with the most user-friendly navigation experience.
Where the OEA proposes using your personal information for any other uses we will ensure that we notify you first. You will also be given the opportunity to withhold or withdraw your consent for your use other than as listed above.
When will the OEA contact me?
The OEA may contact you:
* In relation to the functioning of any service you have signed up for in order to ensure that the OEA can deliver the services to you.
* Where you have opted to receive further correspondence. * In relation to any contribution you have made to www.theoea.org, e.g. on the members forum. * For marketing purposes where you have specifically agreed to be contacted.
Will I be contacted for marketing purposes?
The OEA will not contact you for marketing purposes, or promote new services to you unless you specifically agree to be contacted for these purposes.
Will the OEA share my personal information with anyone else?
We will keep your information confidential except where disclosure is required or permitted by law (for example to government bodies and law enforcement agencies) or as described in the 'Offensive or inappropriate content on the OEA website' paragraph below). Generally, we will only use your information within the OEA. However, sometimes the OEA uses third parties to process your information. The OEA will require these third parties to comply strictly with its instructions and the OEA will require that they do not use your personal information for their own business purposes.
Offensive or inappropriate content on the OEA website
If you post or send offensive, inappropriate or objectionable content anywhere on or to www.theoea.org, or otherwise engage in any disruptive behaviour on www.theoea.org, the OEA may use your personal information to stop such behaviour.
Where the OEA reasonably believes that you are or may be in breach of any of the laws of England or Wales (e.g. because content you have posted may be defamatory), the OEA may use your personal information to inform relevant third parties such as your employer, Internet provider or law enforcement agencies about the content and your behaviour.
How long will the OEA keep my personal information?
We will hold your personal information on our systems for as long as is necessary for the relevant service, or as long as is set out in any relevant contract you hold with the OEA. In the case that you wish to cancel your registration as an OEA member, once an account is deleted a red flag goes on the database and, while people cannot use the personal information, it stays on the system for a period of one year for administration purposes before being deleted.
Where you contribute to www.theoea.org the OEA will generally only keep your content for as long as is reasonably required for the purpose(s) for which it was submitted.
If any of the details you have provided the Website changes, please give us correct details by email to email@example.com.
Owing to the global nature of the internet, the information you provide may be transferred to companies outside the European Economic Area (EEA) that do not have similar protections in place to those which apply in the EEA regarding your data and its use as set out in this Policy. However, we have taken steps outlined in this Policy to protect the security of your information and will keep any transfers outside the EEA to a necessary minimum. By submitting your information you consent to these transfers.